Organizational Resourcing

This department provides corporate services supportive of the activities of the DMO and is the custodian of its corporate values. The Organizational Resourcing Department is a medium through which the Board executes its resourcing function, which ensures the provision of specialized staff and providing them with the necessary training and tools. This makes for attracting and retaining qualified staff members by recommending a fitting salary scale and career opportunities, as well as recommending relevant training and avoiding high staff turnover. It also provides the platform for the provision of adequate office space and working tools. The organizational Resourcing Department is made up of the following units each of which is headed by a Team Leader.

DEPARTMENTAL STRUCTURE

Human Resource Unit

Responsible for attracting and retaining competent staff for the DMO. Its general HR functions include proposing staff regulations for the approval of the board and implementing on obtaining its consent. These regulations require the approval of the Minister of Finance to be effective but need not to be gazetted. Its areas of operation include the following:

Employee compensation and reward;

Staff training and management development;

Staff evaluation and promotion;

Recruitment, selection and placement;

Discipline and grievance procedures;

Finance & Accounts Unit:

Responsible for managing the Fund of the DMO as established by Part V (Financial Provisions), Sections 14 – 18 of the Debt Management Office (Establishment) Act of 2003 and of the keeping the financial records of the DMO in keeping with an established Accounting System to be approved by the Board. Its major functions will include the following:

Payroll/Expenditure Accounting

To process all payment vouchers for regular activities of the DMO, including staff salaries, allowances, employee emoluments and perquisites (including pension and gratuity), daily operational expenses, and asset procurement.

Project Accounting

To process, classify, and record major public debt related transactions such as accounting for the revenues and costs of debt conversion and domestic debt issuances.

Budget & Management Accounting

To prepare the annual budget of the Office for submission to the Minister of Finance; and ensure compliance with the budget of the DMO and to undertake variance analysis to determine the cause and effect of non-compliance. The responsibility of this section will also include the preparation of management accounts of the organization at predetermined intervals, e.g. quarterly, to enable management have a sense of its performance to the date of reporting and to prepare ground for continuous audit.

Final Accounts

To keep record of DMO’s assets and liabilities, including revenues, and to harmonize its revenues with its expenditure to determine its global state of affairs to be reported in formal, statutory financial statements. This section will be responsible for the submission of statutory reports to the OAGF and will liaise with the Audit and Compliance Unit in the DG’s office to ensure compliance with established internal controls and checks.

Admin Unit

Its general Administration functions include the following:

Facilities management;

Protocol and passage;

General administrative duties include management of pool services such as the administration of Office Assistants, dispatch riders, etc;

Publicity & Media Relations

To create and preserve a good image for the DMO by being both proactive and reactive in dealing with press issues management and the management of public functions. The Admin unit is responsible for managing the external communications strategy of the DMO. In addition to creating and preserving a pleasant and favorable image for the DMO, this unit will also spearhead relationships building between the DMO and its clients and other stakeholders working in tandem with the operational departments.